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Headlight – Corporate Mobility Management Solutions > Invoice management

Invoice processing and control made easy

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STEP 1: CREATE COST CENTERS

Create and manage cost centres, ledger accounts or other axes

Add a cost center per employee via the HR data, or manage cost centers in the invoice module

Create and manage ledger accounts for analytical accounting purposes

Add custom secondary or tertiary cost center axes

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STEP 2: CONFIGURE RULES

Configure the rules for enriching invoice information

Configure to automatically inherit cost center information from the linked employee

Allocate a cost center based on a classification rule: e.g. based on the cost type, the legal entity, or a combinations of rules

Define rules for allocating ledger accounts, cost center secondary/tertiary axis, or for assets without driver

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STEP 3: PROCESS

Your supplier invoices, processed

Regardless the structured format of your supplier invoice, Headlight transform invoices into a uniform invoice structure

Link costs items to the underlying Headlight assets, and know for each vehicle how many was billed for rent, insurance or interest

According to the configured rules, an extended invoice is created with cost center information, ledger accounts or other information

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STEP 4: ANALYSE AND APPROVE

Managing your invoices

Headlight can automatically post-process your (extended) invoice file in a desired format, and send it automatically to the accounting department, ready for processing!

Headlight performs checks on legal entity, invoiced amounts, and invoice periods

Approve or reject invoices, and use the approval or reject as trigger for follow-up actions in Headlight workflows

Headlight for Fleet & Mobility Teams

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Key features

Headlight Invoice Management

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Cost centers

Automatically enrich invoices with (secondary/tertiary) cost centers and/or ledger accounts

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Uniform layout

Regardless of supplier format, we'll transform invoices into a uniform invoice structure

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Cost transparancy

Know the true cost of your vehicles, as cost items are automatically linked to your vehicles