# Headlight --- ## Pages - [Federal Mobility Budget](https://headlight.tech/solutions/federal-mobility-budget/): The first unified platform in Belgium to combine fleet and mobility budget management. - [Headlight Mobile](https://headlight.tech/modules/headlight-mobile/): With Headlight Mobile, drivers can consult their information and tasks and contact the fleet manager or suppliers, all straight from their phone - [Headlight for Drivers](https://headlight.tech/solutions/headlight-for-drivers/): Headlight helps drivers have seamless interactions with their fleet team, via fully digital solutions, a driver app, and a 24/7 digital assistant. - [Invoice management](https://headlight.tech/solutions/headlight-invoice-management/): Process, transform, analyse and enrich your fleet & mobility invoices with the Headlight invoice management module, saving tons of time! - [Modules](https://headlight.tech/modules/): With Headlight’s modular approach, we offer flexibility in terms of functionality and pricing. Choose the modules that fit your needs best. - [Headlight.Flow](https://headlight.tech/modules/headlight-flow/): With Headlight.Flow, fleet managers only focus on value-added tasks, automating anything else via Headlight Workflows - [Headlight.AI](https://headlight.tech/modules/headlight-ai/): With Headlight.AI, fleet managers can leverage most recent technologies to help them with processing and interpretation of text and documents - [Headlight Services](https://headlight.tech/modules/headlight-services/): With Headlight Services , fleet managers can leverage our industry & technical knowledge for configuration and strategic reviews. - [Headlight Quote Request](https://headlight.tech/headlight-quote/): Request a custom Headlight quote tailored to your fleet management needs. Discover our unique modules and service packages. - [Headlight.Ops](https://headlight.tech/modules/headlight-ops/): With Headlight.Ops, fleet managers have all their data in one place, right at their fingertips. Benefit from deep integrations and extensive reporting. - [Headlight Car Configurator](https://headlight.tech/solutions/headlight-car-configurator/): Create the most seamless ordering process for your employees with a car configurator tailored to your car policy. - [Headlight Free Tier](https://headlight.tech/free-tier/): Discover how specialized fleet management software tools can save time and money. Improve efficiency, streamline administration, and enhance reporting. - [Headlight - Demo for Corporate Fleet Management Software](https://headlight.tech/demo/): Request a demo for Headlight's fleet management software. Discover how our tools can save you time and money while optimizing your fleet operations. - [Lucy Digital Fleet Assistant](https://headlight.tech/lucy/): Meet Lucy, your digital fleet assistant. Boost efficiency with 24/7 support for fleet management, policy queries, and streamlined communication. - [Headlight Assistant](https://headlight.tech/solutions/headlight-assistant/): "Introducing Lucy - your digital fleet assistant. Simplify your fleet management with ease. Get started today with the Headlight Assistant. - [Headlight Workflows](https://headlight.tech/solutions/headlight-workflows/): Digitize your fleet-related process by configuring them from scratch, or by choosing from our Headlight workflows and templates. - [Headlight - Corporate Mobility Management Solutions](https://headlight.tech/solutions/): The Headlight solution offers functionalities that fit just about anything you need to manage your corporate mobility. - [Policy configurator](https://headlight.tech/solutions/budget-configurator/): Simulate your car policy with our policy configurator and adjust coverage levels to fit your budget. Get started now with Headlight. - [Ordering process](https://headlight.tech/solutions/ordering-process/): The corporate car ordering process has never been this easy. Streamline your corporate car orders with our easy process. - [Monitoring](https://headlight.tech/solutions/monitoring/): All-in-one monitoring report designed to make critical and everyday decisions of fleet management easier and more effective by Headlight. - [Headlight for Finance Teams](https://headlight.tech/solutions/headlight-for-finance-teams/): Headlight helps finance and procurement teams manage and analyse their fleet finance, with automatic reporting, invoice analysis, cost center management and cost center allocations. - [Headlight for HR Teams](https://headlight.tech/solutions/headlight-for-hr-teams/): Your digital HQ for managing the mobility pillar in your HR strategy. See why the HR teams of leading companies use Headlight to configure and policies. - [Headlight for Fleet & Mobility Teams](https://headlight.tech/solutions/headlight-for-fleet-mobility-teams/): Your digital HQ for managing your corporate mobility processes. Headlight to provide a seamless corporate mobility experience for all stakeholders. - [Headlight - Flexible Pricing for Fleet Management Solutions](https://headlight.tech/pricing/): Headlight pricing - a fee per vehicle per month is charged, with the fee based on fleet size, contract duration and payment modalities. - [About](https://headlight.tech/about/): Trust Headlight for the organisation of your corporate mobility. Learn why companies of all sizes choose us, or contact us to get started today. - [Privacy Policy](https://headlight.tech/privacy-policy/): Last updated January 5, 2023 Thank you for choosing to be part of our community at let it fleet BV,... - [Headlight - Contact Us for Corporate Mobility Solutions](https://headlight.tech/contact/): Get in touch with the Headlight team for expert assistance and answers to your mobility management questions. We’re here to help you! - [Home](https://headlight.tech/): Organize your fleet seamlessly with Headlight's integrated platform. Configure policies, order vehicles, manage procesand monitor your fleet with ease. --- ## Posts - [The Belgian Mobility Budget in 2025: The Complete Management Solution with Headlight](https://headlight.tech/blogs/belgian-mobility-budget/): With Headlight, organisations can manage employees with a company car as well as the those with a Belgian Mobility Budget in one place. - [Headlight Academy 2025: Driving Innovation and Connection at the Brussels Motor Show](https://headlight.tech/blogs/2025-headlight-academy/): On January 14, the first Headlight Academy was organised. Clients and partners gathered at the Brussels Motor Show for a Headlight workshop. - [Corilus wins prestigious Fleet & Mobility Owner of the Year 2024 award](https://headlight.tech/blogs/corilus-winner-on-l2f-awards/): Learn more about how our client Corilus won the prestigious Fleet Owner of the Year Award on the Link2Fleet Forum&Awards Ceremony 2024. - [Moore Belgium x Headlight: FLEET.BE Awards 2024 winners launch collaboration](https://headlight.tech/blogs/moore-belgium-client-case/): Learn more about why Moore Belgium has chosen Headlight to manage their complex and fast-growing fleet more efficiently and more centralised. - [Headlight in 2024: Our Clear Transition to a Fleet Management Software Company](https://headlight.tech/blogs/becoming-a-fleet-management-software-company/): The Headlight Team made the transition from strategic consulting to providing fleet management software for operational fleet management. - [Headlight: A Shared Responsibility Model](https://headlight.tech/blogs/fleet-management-vision-of-responsibility/): An automation- and Generative AI-first approach for fleet management: this blog outlines our vision of responsibility in modern fleet management. - [An Automation-First Approach: A Clear Vision on the Future of Fleet management](https://headlight.tech/blogs/automation-first-fleet-management/): An automation- and Generative AI-first approach for fleet management: this blog outlines our vision of the future of fleet management. - [A.I. in Fleet Management: should fleet managers fear for their jobs in 2024?](https://headlight.tech/blogs/ai-in-fleet-management/): In April 2024, Headlight gave a keynote about the use of A.I. in fleet management, and how Headlight applies A.I. in its application. - [Mobility Innovation Award 2024 for Headlight Solution](https://headlight.tech/blogs/mobility-award-2024/): Headlight received the Mobility Innovation Award during the prestigious Fleet Manager of the Year event by Fleet.be - [The Complex Ecosystem of Fleet & Mobility in 2024: Cheat Sheet](https://headlight.tech/blogs/fleet-ecosystem/): Fleet & Mobility managers a lot of internal and external stakeholders. In this blog, we provide an overview of the corporate fleet & mobility ecosystem. - [Benefit in Kind: The Impact of New Reference Emissions in 2024](https://headlight.tech/blogs/benefit-in-kind-2024/): The rapidly electrifying corporate vehicle fleet could lead to significant benefit in kind increases for employees that are driving an ICE vehicle. - [3 key problem areas in fleet management operations and how Headlight solved them for our customer](https://headlight.tech/blogs/key-problem-areas-in-fleet-management/): Eliminate the manual effort for fleet managers in your company car ordering process by automating 90% of tasks with Headlight. - [How fleet managers can eliminate their car ordering process from 12 to 1 manual tasks](https://headlight.tech/blogs/fleet-managers-automate-tasks/): Eliminate the manual effort for fleet managers in your company car ordering process by automating 90% of tasks with Headlight. - [A Flexible Car configurator: How To Best Offer Company Cars in 2023 (part 2)](https://headlight.tech/blogs/offer-company-cars-in-2023-car-configurator/): Company cars in 2023: how to offer them towards employees? This blog shows the benefits of working with a flexible car configurator. - [CO2 Contribution: Update On Upcoming Changes](https://headlight.tech/blogs/update-on-upcoming-changes-co2-contribution/): The NSSO finally provided clarity in an update on the CO2 contribution for PHEVs. What is the impact of upcoming changes for your business? - [How To Best Offer Company Cars in 2023: Car Lists vs Budget-Based Ordering](https://headlight.tech/blogs/company-cars-ordering-in-2023/): Company cars in 2023: how to offer them towards employees? This blog provides a brief overview on car lists versus budget-based methods. - [Carrot vs Stick: Best Way to Organise The Electrification of Your Company Car Fleet in 2023](https://headlight.tech/blogs/the-electrification-of-your-company-car-fleet/): The electrification of the corporate fleet is gaining momentum. How can enterprises organise their car policy to ensure electrification? - [Avoid 8% in overspend: how to benefit from a multi-supplier set-up for leasing companies](https://headlight.tech/blogs/benefits-of-multi-supplier-set-up/): At Headlight, we keep suppliers on their toes with in a multi-supplier set-up that enables to multi-bid each car order. - [Fleet Manager: definition, responsibilities and 5 new skills they need to excel in today's world](https://headlight.tech/blogs/what-is-a-fleet-manager/): Introduction A fleet manager is a professional who oversees the operation and maintenance of company vehicles. This can include cars,... - [Conversational fleet management in 2023: how conversational AI is shaping the new way of doing fleet management](https://headlight.tech/blogs/conversational-fleet-management/): The world is changing, and so is the way we interact with technology. Since the launch of GPT-3, conversational AI... --- # # Detailed Content ## Pages - Published: 2022-12-28 - Modified: 2023-01-06 - URL: https://headlight.tech/privacy-policy/ Last updated January 5, 2023 Thank you for choosing to be part of our community at let it fleet BV, doing business as LIF ("LIF," "we," "us," or "our"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice or our practices with regard to your personal information, please contact us at info letitfleet. com. This privacy notice describes how we might use your information if you: Visit our website at https://headlight. tech Engage with us in other related ways ― including any sales, marketing, or events In this privacy notice, if we refer to: "Website," we are referring to any website of ours that references or links to this policy "Services," we are referring to our Website, and other related services, including any sales, marketing, or events The purpose of this privacy notice is to explain to you in the clearest way possible what information we collect, how we use it, and what rights you have in relation to it. If there are any terms in this privacy notice that you do not agree with, please discontinue use of our Services immediately. Please read this privacy notice carefully, as it will help you understand what we do with the information that we collect. 1. What information do we collect? Personal information you disclose to us In Short: We collect personal information that you provide to us. We collect personal information that you voluntarily provide to... --- --- ## Posts > With Headlight, organisations can manage employees with a company car as well as the those with a Belgian Mobility Budget in one place. - Published: 2025-05-08 - Modified: 2025-06-27 - URL: https://headlight.tech/blogs/belgian-mobility-budget/ - Categories: Blogs In today’s evolving landscape of employee benefits and sustainable transportation, the Belgian Mobility Budget is becoming a cornerstone of modern HR policy. Designed to offer flexibility and reduce environmental impact, it enables employees to swap their company car entitlement for a mix of greener, more personalized mobility solutions. With major legislative changes ahead, including new obligations in 2026, it’s essential for employers to understand both the strategic potential and administrative requirements of this system. What is the Belgian Mobility Budget? Introduced in March 2019 and further refined with updates in 2022, the Belgian Mobility Budget is an official government initiative that allows employees to exchange their company cars (or car budget entitlements) for a more flexible mobility package. This framework enables employees to select from a wider range of transportation options that better align with their personal lifestyle, location, and environmental values. According to the official Belgian Mobility Budget framework (mobiliteitsbudget. be), the system is structured around three distinct pillars: Environmentally friendly vehicles - Zero or low-emission vehicles including electric cars, plug-in hybrids with emissions under 50g CO₂/km, or other vehicles meeting specific environmental criteria Sustainable transportation options - This comprehensive pillar includes public transport passes, bicycle purchases or rentals, shared mobility services, walking allowances, and even housing costs (rent or mortgage interest) if the employee lives within 10 km of their workplace Cash component - Any remaining budget at the end of the year can be paid out in cash, subject to a special social security contribution of 38.... --- > On January 14, the first Headlight Academy was organised. Clients and partners gathered at the Brussels Motor Show for a Headlight workshop. - Published: 2025-01-26 - Modified: 2025-01-26 - URL: https://headlight.tech/blogs/2025-headlight-academy/ - Categories: Blogs No better way to start the year than by bringing together our clients, partners and curious minds to exchange ideas and spark connections. This was precisely the spirit of Headlight Academy, our first of a kind event held at the heart of automotive innovation—the Brussels Motor Show. From industry insights to hands-on learning, Headlight Academy 2025 marked the beginning of a what we hope becomes a well-known concept. Here’s a deep dive into the event highlights and the key moments that made it a success. Introduction by Co-Founder and CEO Wim Buzzi Keynote Insights: The Future of European Automotive The event opened with an electrifying keynote by Stijn Blanckaert, whose in-depth knowledge and forward-looking perspective captivated the room. Representing Renta, Stijn shared updates on the evolving landscape of the European automotive industry, touching on topics like the second-hand market, stability in the fiscality, the new Renta norm, Chinese EVs, and more: topics that are shaping the future of the automotive. Renta Director Stijn Blanckaert Product Announcements: What’s Next for Headlight? Our CTO and Product lead Timo took the opportunity to share some exciting updates about our platform. We unveiled enhancements designed in our order screens to empower both drivers and fleet managers to improve the order experience. These updates reflect our commitment to continuous innovation and our focus on addressing the needs of our clients. Next, we shared our Headlight Mobile Application, which allows drivers to use Headlight on the go. A glimpse into what lies ahead in 2025 stirred... --- > Learn more about how our client Corilus won the prestigious Fleet Owner of the Year Award on the Link2Fleet Forum&Awards Ceremony 2024. - Published: 2024-11-02 - Modified: 2024-11-02 - URL: https://headlight.tech/blogs/corilus-winner-on-l2f-awards/ - Categories: Blogs Cindy Van Parijs, Compensation & Benefits Leads at Corilus, succeeds Dries Dennequin (Fluvius) as Fleet & Mobility Owner of the Year 2024. Together with Els De Volder and Peter Haelvoet, she received this recognition as a result from years of strategic efforts and progressive mobility projects. With a vision focused on sustainability, operational efficiency and employee satisfaction, Corilus has implemented a mobility policy in line with the changing needs of the current and future work environment. Corilus publishes software for the healthcare sector. The basis of a sustainable mobility policy at Corilus Corilus' mobility policy started several years ago with a detailed analysis of the then existing fleet and wider mobility options. Until 2020, the fleet consisted of 100% diesel vehicles, managed by an external fleet service provider. The focus on sustainability took centre stage from 2021, with Corilus deciding to green its fleet, taking into account tax changes and ESG targets. By moving to first plug-in hybrid and later electric vehicles as standard, Corilus systematically manages to reduce its fleet's CO₂ emissions. Over the past two years, Corilus' fleet department has been engaged in a complete transformation to make its fleet greener. As Cindy Van Parijs explains: 'We came from a 100% diesel fleet. The plan to switch to an all-electric fleet was a big change for us’. Today, 53% of the company's fleet is electric (EV or PHEV). Insourcing Fleet Management, with Headlight After a successful collaboration with Let it Fleet, a Belgian start-up specialising in fleet &... --- > Learn more about why Moore Belgium has chosen Headlight to manage their complex and fast-growing fleet more efficiently and more centralised. - Published: 2024-10-17 - Modified: 2024-10-31 - URL: https://headlight.tech/blogs/moore-belgium-client-case/ - Categories: Blogs The winners within the "Fleet manager of the Year" and "Mobility Innovation Award" categories launched a partnership in the wake of the FLEET. BE 2024 awards: earlier this year, Moore Belgium (Peter Van de Velde) chose Headlight to manage their fleet. Moore Belgium's needs Peter Van de Velde won the title of Fleet Manager of the Year at the FLEET. BE Awards 2024, for his project at KPMG. Meanwhile, Peter is the Fleet, Facilities & Hospitality Lead at Moore Belgium, the independent accounting & consulting services provider that has grown substantially in recent years through acquisitions and organic growth. Today Moore Belgium has more than 1,800 employees, resulting in a fleet of more than 800 company vehicles. Within Moore Belgium, there was a strong need to professionalise and unify fleet management. "Due to the various acquisitions, our fleet contains a complex mix of a lot of suppliers and forms of financing. The administration of the fleet was also still largely done manually," says Peter. Peter and his team therefore started looking for the right tooling to provide the necessary support to make everything centrally available, and to work less with administration, and more structurally on value creation within fleet. This search eventually led to Headlight, the fleet & mobility start-up that won the "Mobility Innovation Award by TotalEnergies" at the same FLEET. BE Awards 2024. Headlight has already convinced many companies with their innovative fleet management platform. Why Headlight "Our analysis showed that Headlight could do similar things to the... --- > The Headlight Team made the transition from strategic consulting to providing fleet management software for operational fleet management. - Published: 2024-09-14 - Modified: 2024-10-17 - URL: https://headlight.tech/blogs/becoming-a-fleet-management-software-company/ - Categories: Blogs Headlight, a fleet management software company that started with Strategy Consulting by "let it fleet" In 2021, the federal government published the law of 25 November 2021 on the ‘Tax and social greening of mobility’. The new law implied that for company cars ordered from 01/07/2023, the tax deduction percentage would gradually drop year by year before finally being completely extinguished in tax year 2029 (financial year from 01/01/2028 onwards). As a result, a sense of urgency emerged for companies to accelerate their efforts to electrify their fleet. A lot of companies had been starting with introducing electrical vehicles, but were struggling with the transition. Based on the experience in the sector, the founding team behind Headlight (back then, active as "let it fleet") offered companies to help them with auditing, designing and implementing their future fleet and mobility policies. Our differentiator in the market was the software-driven approach in our strategic exercises, in which we simulated and forecasted different policies in terms of costs, TCO and emissions. During the period 2021-2022, we helped well-know Belgian companies with their transition to an electric fleet. Examples include projects we did at Accenture, P&V, Attentia and Volvo Group. From the beginning, we also started building dedicated fleet management software, with front-end tooling that helped us doing a better job in our projects. As of early 2022, several of these clients started using our "Policy Analysis" tool, a module developed to let organisations play with different policy/TCO parameters themselves, to see the impact... --- > An automation- and Generative AI-first approach for fleet management: this blog outlines our vision of responsibility in modern fleet management. - Published: 2024-08-06 - Modified: 2024-09-03 - URL: https://headlight.tech/blogs/fleet-management-vision-of-responsibility/ - Categories: Blogs At Headlight, we adopt an automation-first approach to fleet operations, in which highly efficient fleet management is a shared responsibility1 between Headlight and the customer. Below, we want to outline our vision on the differentiation of responsibility between the software and the customer. Introduction Our Headlight solution helps relieve the customer’s operational burden. Headlight is offered in different modules, to provide flexibility in terms of functionality and pricing. In what follows, the full scope of functionalities is included, and certain tasks descriptions might not apply to customers who are subscribed to less advanced modules. As a reference, below are the short descriptions for each of our modules: Headlight. Ops: A Headlight module focused on asset management. Features include consolidation and integration of various supplier data sources, policy configuration and analysis, analytics/reports, and invoice control. Headlight. Flow: A Headlight module focused on process automation via Headlight workflows. These workflows are highly flexible and no-code configurable by the end user, allowing to virtually automate and digitise every process within the fleet operation practice. Headlight. AI+: A Headlight module focused on more advanced automation. Features include evaluation of documents and text within Headlight workflows, and mailbox integration with interpretation of e-mail body and attachments. Headlight modules These modules can be combined according to the customers need, where higher-level modules always require the lower-level modules. Independent of the exact choice of Headlight models, two main principles remain valid in our proposed shared model: Unless explicit support packages are included, Headlight is a self-service platform,... --- > An automation- and Generative AI-first approach for fleet management: this blog outlines our vision of the future of fleet management. - Published: 2024-07-11 - Modified: 2024-08-14 - URL: https://headlight.tech/blogs/automation-first-fleet-management/ - Categories: Blogs A letter from Wim Buzzi, Co-Founder and CEO at Headlight Having been active in fleet for 20 years, the Headlight team and I have seen the industry evolve at an ever-increasing speed. With the evolving capabilities of today's technology, we envision that the era of physical fleet management support is giving way to a new paradigm where fleet management is driven by automation and generative AI. At Headlight, we are at the forefront of this transformation, dedicated to redefining the future of fleet management. Therefore, I want to take a few minutes to explain our vision on the future of the fleet management industry in more detail. This vision, together with our core values, is the cornerstone in defining our product roadmap. An automation-first approach to fleet operations Automation is no longer optional—it's a necessity: time should be invested in value-added tasks, such as decision-making and strategic analysis. In our vision, software, and especially technological advances in generative AI, should be leveraged maximally to help relieve the operational burden: Data Collection and Consolidation: Automatically gather, process, and sync up-to-date data from your fleet assets and drivers, providing actionable insights without manual intervention. Processes and task management: Automate low-value tasks, such as asking for information or approvals, generating notifications, changing communication templates and more. Let software handle everyday jobs and task management, and bring transparency in all processes. Data processing: Automatically process bulk quotes, lease quotes, invoices, and more. Software should offer TCO analytics, car policy analysis, and generate fleet, payroll,... --- > In April 2024, Headlight gave a keynote about the use of A.I. in fleet management, and how Headlight applies A.I. in its application. - Published: 2024-04-18 - Modified: 2024-08-12 - URL: https://headlight.tech/blogs/ai-in-fleet-management/ - Categories: Blogs On April 18th, D'Ieteren Mobility Company opened its latest flagship store and Let's Talk FLEET used the occasion to host a session about Artificial Intelligence in the Automotive Industry. Headlight was present to talk about how we use A. I. in fleet management. Huge potential for A. I. in fleet management LLMs, or Large Language Models, leverage foundation models for generative capabilities like reasoning, problem-solving and creative expression at a human level. They are capable of understanding language and performing complex tasks through natural conversation. The democratization of LLMs by industry leaders such as Anthropic (Claude 3), Meta (Llama 3), and OpenAI (ChatGPT) has ushered in a new era of accessibility and innovation. By democratising access to LLM technology, these industry players are empowering businesses, researchers, and developers to create more intelligent, efficient, and personalised solutions across diverse domains, including fleet management. Indeed, there is a huge potential for automation of human interpretation/classification tasks in fleet management. Think about driver questions, checks on quotes, incident reports, invoices,. . A. I. -powered solutions could help fleet managers in reducing their operational workload. Today, up to 75% of time is spent on manual coordination and communication effort, despite the repetitive nature of the tasks. LLMs, powering A. I. in fleet management (Source: AWS) Examples of how Headlights applies A. I. in fleet management In different parts of the Headlight application, A. I. is used to enhance the fleet management experience, both from the employee and the fleet management perspective. In what follows,... --- > Headlight received the Mobility Innovation Award during the prestigious Fleet Manager of the Year event by Fleet.be - Published: 2024-03-18 - Modified: 2024-08-14 - URL: https://headlight.tech/blogs/mobility-award-2024/ - Categories: Blogs Early 2024, on January 11th, FLEET. BE and Effective Media hosted the Fleet Manager of the Year 2024 event. The evening traditionally awards the year's best-selling cars and e-bikes, this year in combination with the exquisite dishes by three-star chef Tim Boury. For the first time, a Mobility Innovation Award was presented. Headlight awarded the Mobility Innovation Award by Total Energies Mobility Innovation Award We are excited to announce that Headlight, our AI-driven fleet management platform, has been honored with the prestigious Mobility Innovation Award by Total Energies. This recognition not only celebrates our commitment to innovation but also underscores our dedication to revolutionizing fleet management. Innovation in Fleet Management for Modern Businesses Headlight, the software solution born out of let it fleet, is more than just a fleet management tool; it's a gateway to efficiency and cost-effectiveness. Our platform is designed to simplify the complex processes involved in fleet management. By integrating AI and digital solutions, we have made strides in streamlining tasks that were once manual and repetitive. A Leap in Efficiency and Cost Savings Our CEO, Wim Buzzi, highlighted the platform's remarkable capabilities, noting an efficiency increase of up to 70% in FTE. This level of efficiency isn't just about saving time; it translates into a potential saving of up to 8% on total mobility costs. For businesses looking to optimize operations while keeping an eye on the bottom line, Headlight offers an unparalleled solution. User-Friendly, Transparent, and Customizable At Headlight, we understand that each business is... --- > Fleet & Mobility managers a lot of internal and external stakeholders. In this blog, we provide an overview of the corporate fleet & mobility ecosystem. - Published: 2024-02-21 - Modified: 2024-02-21 - URL: https://headlight.tech/blogs/fleet-ecosystem/ - Categories: Blogs The Fleet & Mobility (F&M) ecosystem is becoming increasingly more complex, due to the advent of electric vehicles, and flexible alternative mobility options. As a result, the fleet & mobility managers has to deal with a growing number of suppliers, on top of the different internal stakeholders in his organisation. In this blog, we'll provide an overview of the relevant stakeholders in the Fleet & Mobility Ecosystem, both internal and external. The Core of the Ecosystem Fleet & Mobility team Of course, the fleet & mobility manager is the principal stakeholder, as this role executes the day-to-day operations. Operational tasks such as approvals, requests, administration, driver questions, supplier interaction, and policy analysis are some of the Fleet managers roles and responsibilities. Employees/drivers As the drivers are the consumers of the mobility services, they are the second principal stakeholder. The interaction is mainly condensed at the moment of mobility service purchases (or car ordering), though also during different operational processes. Examples include maintenance, tire changes, accidents, fuel card loss, etc. Of course, driver questions should be facilitated and answered. Ecosystem Other Internal Stakeholders The Fleet & Mobility team does not act on an island: the subject is at the intersection of many corporate domains. Human Resources First, there is a heavy HR link, since company cars are part of the salary package. Defining the car policy therefore means working together with Reward - or Compensation & Benefits departments. Next, the company car is subject to a Benefit in Kind (BIK), which... --- > The rapidly electrifying corporate vehicle fleet could lead to significant benefit in kind increases for employees that are driving an ICE vehicle. - Published: 2024-01-20 - Modified: 2024-01-22 - URL: https://headlight.tech/blogs/benefit-in-kind-2024/ - Categories: Blogs Each year in December, new reference emissions for the upcoming fiscal year are published by the Belgian Government in a royal decree. These reference emissions determine the size of the benefit in kind for corporate cars, and are based on the newly registered vehicles. However, the rapidly electrifying corporate vehicle fleet will lead to significant cost increase for employees that are still driving a vehicle with an internal combustion engine. Benefit in Kind When an employee can make use of the company car for private kilometres, the employee is taxed on a benefit in kind. This benefit in kind is considered a professional income, and your employer states this benefit on your pay slip 281. 10 or 281. 20. The employee receiving this benefit will therefore have to pay tax on the amount corresponding to the value of the benefit in kind. The amount is determined based on the following formula: Benefit in kind (yearly) = fiscal value of the car * co2-coefficient * (6/7) * age-coefficient The CO2 coefficient is between 4% and 18%, and is calculated as follows: % For more information about the other components, see our earlier blog. For EVs and (not too expensive) PHEVs, a minimum BIK applies. The minimum benefit in kind is €1,600 in 2024, versus €1,540 last year. Reference emissions Minister Van Peteghem now proposed to no longer calculating only on the basis of the older European emissions standard NEDC, but also taking into account average WLTP emissions (Worldwide Harmonised Light Vehicle... --- > Eliminate the manual effort for fleet managers in your company car ordering process by automating 90% of tasks with Headlight. - Published: 2023-09-12 - Modified: 2023-09-20 - URL: https://headlight.tech/blogs/key-problem-areas-in-fleet-management/ - Categories: Blogs In this article, we'll discuss how Headlight tackled the problems most of our clients face, and illustrate it with one of their operational processes. Mobility as important remuneration package The recent Arval Mobility Observatory Barometer shed light on the fleet & mobility initiatives and ambitions of a wide range of companies. HR-related motivations stand out: attracting and retaining talented people has become an essential difficulty for businesses. Indeed, mobility options, and company cars especially, are an important asset in the remuneration package. As flexibility in the car offering, as well as the number of additional mobility options increases, so does the strategic and operational workload for the fleet & mobility (F&M) manager. However, F&M managers in most cases do not have sufficient resources to manage the additional work. In line with what other F&M managers tell us, one of our Headlight clients had three main problem areas: High manual coordination and communication effort, despite repetitive tasks: F&M manager must instruct and remind the drivers (and suppliers) manually. Lack of transparency for control in task management Missing integration between relevant software and systems More employee flexibility with less operational overhead: automate up to 90% of operational tasks with Headlight. In what follows, we will explore how Headlight transformed the way our client managed their corporate fleet: our “workflow” module allowed to fully automate otherwise manual processes. Consider one of their procedures: the energy card request process. As illustrated below, this process can be initiated either manually by the admin or through... --- > Eliminate the manual effort for fleet managers in your company car ordering process by automating 90% of tasks with Headlight. - Published: 2023-08-19 - Modified: 2024-04-05 - URL: https://headlight.tech/blogs/fleet-managers-automate-tasks/ - Categories: Blogs Ordering process The ordering process is one of the most important fleet management processes, as it is a reflection of the heart of the fleet management practice: the car policy. Furthermore, it involves a large number of internal and external stakeholders: employee, dealer, leasing company, fleet manager and HR responsible. In discussions we had with over 100 fleet managers, we've discussed this process plentiful and learned that every company In this blog, we will be looking at the situation in which a fleet manager handles an ordering process without any supporting software, and look at how a fleet management software tool, such as Headlight, can enable the fleet manager do a better job. For this example, we'll assume a company that works a budget-based car policy. The latter means that the employee has the freedom to configure a vehicle of her/his choice, within the budget limit associated with the car policy level of the employee. Next, the company works with multiple leasing companies, to ensure competitive prices. An overview of all assumptions are listed below: Budget-based car policy Multi-supplier set-up for leasing companies Budget cost of the vehicle is determined internally/by third party, to make sure apples are compared with apples when receiving the lease quotes from the suppliers Employee can alter their choice and/or request budget costs for multiple vehicles Employees are allowed to contribute to the cost of the vehicle with a personal contribution if the budget cost of the vehicle exceeds the budget limit Before Headlight Below,... --- > Company cars in 2023: how to offer them towards employees? This blog shows the benefits of working with a flexible car configurator. - Published: 2023-07-12 - Modified: 2023-07-25 - URL: https://headlight.tech/blogs/offer-company-cars-in-2023-car-configurator/ - Categories: Blogs In our recent blog, a comparison between car lists and budget-based ordering methodologies was made. In this second part, we'll look into popular hybrid approaches. With the right tooling, companies can have best of both worlds. This requires a car configurator that is flexible enough to enable your car policy. Hybrid approaches Hybrid ordering approaches On the right, you can find a graphical overview of ordering approaches, sorted from no flexibility for the employee (car list with one car), to most flexibility: budget-based methods. Extended car list A first option in increasing flexibility for the employee in a list-based method is allowing to choose from multiple vehicles per policy level. Car list + option budget Next, the employer could allow the employee to configure additional options. These options could be payable by the employee, or the employer can provide the employee with a budget to configure additional options. The budget only applies to additional options, not other models. Budget approach with "car list filter" Here, the employer uses a budget based method in which the available brands and models is restricted. In practice, this aligns with the car list principle, but additional options can be configured within budget limits. This means that if an employee chooses for a configurable model that is lower in catalogue value than another model, the employee has more budget left for additional options. This approach is often perceived as more fair than the car list + option budget. Restricted car configurator Even more flexibility is... --- > The NSSO finally provided clarity in an update on the CO2 contribution for PHEVs. What is the impact of upcoming changes for your business? - Published: 2023-06-25 - Modified: 2023-07-25 - URL: https://headlight.tech/blogs/update-on-upcoming-changes-co2-contribution/ - Categories: Blogs What is the CO2 contribution? CO2 contribution, or solidarity contribution, is a monthly amount payable to the NSSO by the employer, when the employee is allowed to make private use of the vehicle. How much is the CO2 contribution? According to the Royal Decree of 26 February 1981: The amount of this contribution depends on the CO2 emission of the vehicle: “3° The (non-indexed) monthly contribution, which shall not be less than EUR 20. 83, shall be fixed at a flat rate as follows : For petrol vehicles : ((Y x 9 EUR) - 768) / 12; For diesel vehicles : ((Y x 9 EUR) - 600) / 12; With Y the CO2 emission in grams per kilometre” As apparent from the legal text, there is a calculated contribution, as well as a minimum contribution (non-indexed: 20. 83 EUR). The text continues: “4° Electric-powered vehicles are subject to the minimum monthly contribution referred to in 3°. ” Both calculated and minimum contribution should be multiplied with the applicable indexation factor, to determine the payable monthly amount. Example BMW X1 xDrive, from https://www. press. bmwgroup. com/global/photo Make BMW Model X1 Version XDRIVE 25E 180KW AUT Motor type PHEV Fuel type petrol Emission WLTP 15 g/km CO2 contribution = ((15 x 9 EUR) - 768) / 12 = -52. 75 EUR < 20. 83 = 20. 83 x 1. 5046 (indexation coefficient 2023)= 31. 34 EUR Upcoming changes in the CO2 contribution 25 NOVEMBER 2021. - Wet houdende fiscale en sociale vergroening... --- > Company cars in 2023: how to offer them towards employees? This blog provides a brief overview on car lists versus budget-based methods. - Published: 2023-05-12 - Modified: 2023-07-25 - URL: https://headlight.tech/blogs/company-cars-ordering-in-2023/ - Categories: Blogs Company Cars: Introduction In the recent Arval Mobility Observatory Barometer, 90% of Belgian companies, especially larger ones, believe their fleet size will be stable or grow. HR-related reasons stands out: attracting and retaining talented people has become an essential difficulty for businesses. Indeed, mobility options, and company cars especially, are an important asset in the renumeration package. In cases where vehicles are not part of the default renumeration, an increasing amount of businesses are planning to make cars available to employees via e. g. salary sacrifice plans. It is clear that (electric) vehicles will continue to be offered to Belgian employees in the foreseeable future. However, fleet managers nowadays are faced with a number of challenges. As vehicle catalogue prices have increased, and fiscal legislation is evolving, controlling fleet costs is an important challenge. Next, employees are increasingly demanding flexibility, and in combination with fleet electrification, the operational workload for fleet managers has expanded significantly. The question arises on what the options are when offering vehicles for employees. In this white paper, we shed light on the different ordering methodologies we’ve come across in the market, each with their benefits and drawbacks. Ordering methodologies Car list-based methods What? In car-list based methods, companies will specify one or more company car models per role/policy level for employees to choose from when a new vehicle can be ordered. How? Per role/policy level, the different requirements, such as the purpose of the vehicle (e. g. , executive vehicle, sales), the expected mileage, and... --- > The electrification of the corporate fleet is gaining momentum. How can enterprises organise their car policy to ensure electrification? - Published: 2023-04-22 - Modified: 2023-07-12 - URL: https://headlight.tech/blogs/the-electrification-of-your-company-car-fleet/ - Categories: Blogs As the world continues to grapple with the implications of climate change, businesses are under increasing pressure to reduce their carbon footprint, both from consumers as from policy makers. One area where companies can make a significant impact is by the electrification of their vehicle fleet. Governments around the world are introducing policies to encourage automakers to electrify their vehicle models. Recently, a European ban on new vehicle models with an internal combustion engine as of 2035 was voted, but it still contested. In any case, Member States, such as Belgium, are putting in place fiscal incentives for organisations to speed up the electrification of their corporate car fleets. With transportation accounting for a large portion of global greenhouse gas emissions, transitioning your company cars to electric vehicles (EVs) can go a long way in reducing your organization's carbon emissions. However, convincing employees to switch to EVs is a non-trivial task. In this blog post, we explore how carrot and stick techniques can be used in the electrification of company car fleets. Carrot Technique The carrot technique is an incentive-based approach that rewards employees for making the desired behavior change. In the context of electrification of your company car fleet, the carrot technique involves offering employees incentives for switching to an EV. Some examples of incentives include: Financial incentives: This can include higher budgets for EVs, a home-charging station paid by the employer, or even bonuses for employees who take up an EV evangelist role. Of course, a lower benefit... --- > At Headlight, we keep suppliers on their toes with in a multi-supplier set-up that enables to multi-bid each car order. - Published: 2023-03-16 - Modified: 2023-07-12 - URL: https://headlight.tech/blogs/benefits-of-multi-supplier-set-up/ - Categories: Blogs Introduction One of the key aspects of a fleet manager's job is the Supplier Relation Management (SRM) with its leasing companies. Since there is a lot of operational work and communication between the fleet manager and the lease company, especially in a multi-supplier set-up, a key decision to make is whether to source the company car fleet from one leasing company or multiple leasing companies. Both a sole and multi-supplier set-up have some benefits and drawbacks. In this blog post, we will discuss how to fully leverage having multiple leasing companies to source from. Sole Supplier in Leasing When a fleet manager decides to source their entire company car fleet from one leasing company, it is called a sole supplier set-up. The main benefit of this arrangement is that it can simplify the management of the fleet. With only one supplier to deal with, the fleet manager can develop a strong relationship with them and work together to ensure the fleet runs smoothly. However, there are also several drawbacks to a sole supplier arrangement. Firstly, the company heavily relies on the single supplier. As operational processes, such as fuel card requests, ordering processes and others, are dependent on the supplier, the fleet manager may have to go through the costly and time-consuming process when switching to a new provider. Secondly, in a sole supplier set-up, there is benchmark available to determine wether your pricing is market-competitive. The 'loyalty' or 'signing' bonus that was received when entering the sole supply does... --- - Published: 2023-02-28 - Modified: 2023-07-12 - URL: https://headlight.tech/blogs/what-is-a-fleet-manager/ - Categories: Blogs Introduction A fleet manager is a professional who oversees the operation and maintenance of company vehicles. This can include cars, trucks, vans, and other vehicles used by the organisation for business purposes. The role is critical to the success of any company that relies on vehicles to conduct business. In this blog post, we will discuss his/her key responsibilities of a fleet manager and why having a professional in this role is essential. The Role of a Fleet Manager The primary responsibility of a fleet manager is to ensure that the company's vehicles are operating efficiently and are well-maintained. This includes managing the entire lifecycle of the vehicles, from acquisition to disposal. Here are some of the specific tasks she/he is responsible for: Establishing vehicle offering: This involves research and selection suppliers, and the purchase of new vehicles for the company's fleet. Factors such as cost, fuel efficiency, safety, and brand/model attractiveness should be considered, when choosing new vehicles. Operational fleet processes: ensuring that all fleet processes run smoothly. This includes ordering, short-term rentals, new charging or fuel cards, damage reports, driver license checks, and so forth. Fleet metric tracking and data analysis: monitor suppliers, insurance claims, fuel consumption, and other data related to the different vehicles in their fleet. This data is used to identify areas where improvements can be made, such as setting up driver incentives to reduce fuel consumption or implement safety programs, such as defensive driving courses, to reduce the risk of accidents. Communication hub: ensuring... --- - Published: 2023-01-15 - Modified: 2023-07-12 - URL: https://headlight.tech/blogs/conversational-fleet-management/ - Categories: Blogs The world is changing, and so is the way we interact with technology. Since the launch of GPT-3, conversational AI is becoming increasingly popular, and it is not hard to see why. With the rise of chatbots, virtual assistants, and smart speakers, the way we communicate with the internet is becoming more and more conversational. As a result, there is a growing need for SaaS business applications to follow this trend. In this blog post, we will explore the concept of conversational fleet management and how it is shaping the future of fleet management. What is Conversational AI? Conversational AI is a subset of artificial intelligence that enables computers to understand and respond to human language. It can be used to power chatbots, virtual assistants, and smart speakers. These technologies are becoming increasingly popular, with big players such as OpenAI’s GPT-3 leading the way. GPT-3, which stands for “Generative Pre-trained Transformer 3,” is the latest natural language processing model developed by OpenAI. It is considered one of the most advanced AI models to date, with 175 billion parameters that enable it to generate human-like responses. The technology has the potential to revolutionise the way we communicate with computers and unlock a new set of possibilities: other businesses can leverage the APIs to build new products or improve existing ones. For example, businesses can use GPT-3 to power chatbots or virtual assistants that can answer customer inquiries, provide support, or even complete simple tasks. This can help businesses save time and... --- ---